Job Vacancy at the Consular Section of the Embassy of Japan

The Embassy of Japan  is currently recruiting local staff for its Consular Section. The application outline is as follows.
 
1. Duties
Duties at the Consular Section of the Embassy include:
(1) work at the consular counter (including telephone and email correspondence)
  • passports, visa, family register, citizenship affairs, certification affairs, assisting Japanese nationals, overseas elections etc.
(2) preparation of  surveys and documents related to the consular affairs
(3) other tasks required by the Embassy
 
2. Staff hired
1 person
 
3. Working days and hours
Generally weekdays (excluding Saturdays and Sundays, and other holidays determined by the Embassy. Depending on the circumstances, there might be changes in the future.)
September-May: from 9:00 a.m. to 5:00 p.m. (lunch break from 12.30 p.m. to 1.30 p.m.)
June-August: From 8:30 a.m. to 4:30 p.m. (lunch break from 12.00 p.m. to 1.00 p.m.)
 
4. Qualification requirements
(1) Those not possessing Finnish citizenship are required to have visa status permitting them to work in Finland.
(2) High level of Japanese (including document reading comprehension and preparation skills), (level N1 of Japanese Language Proficiency Test or equal skills), and necessary English skills for communicating at the service counter.
(3) Basic computer management skills (Word, Excel, etc.)
(4) The applicant should be able to start their duties on 1st November 2018.
 
5. Application Process
Those wishing to apply for the position are requested to submit the following documents to the address below by mail or email by Friday 14th September 2018, 4.00 p.m.
 
(1) Necessary documents (1 piece/each)
a) Curriculum vitae in Japanese
b) Copy of Japanese Language Proficiency Test certificate, English proficiency certificate (TOEIC/TOEFL) or other certificates of language proficiency, if any.
c)  Copy of working permit, visa or ID card.
 
Please note that the documents submitted will not be returned.
 
(2) Contact Information
 
By mail:
Embassy of Japan in Finland
Consular Section
Unioninkatu 20-22, 00130 Helsinki
*Please be sure to write ”職員募集(Staff recruitment)” in red and in Japanese on the front  side of the envelope. Also, provide an email address via which you can be reached.
 
By email:
admin@hk.mofa.go.jp
 
6. Selection process
(1) First screening: The applicants will be selected based on document screening. 
Only those who are selected will be contacted by Thursday 20th September 2018 5:00 p.m.
(2) Second screening: Those who have passed the first screening will be invited to the second screening (Japanese test and an interview)
The date and time will be informed directly to the selected applicants.
(3) Final screening: Those who have successfully passed the second screening will be invited to a final interview.
The date and time will be informed directly to the selected applicants.
 
7. Inquiries
Any inquiries related to the application process are requested to be sent to the following email address.
 
admin@hk.mofa.go.jp
 
Please refrain from contacting the Embassy directly or by telephone.