How to Apply

2024/6/7

Points to Consider in Visa Application

(1)  The visa process takes approximately 5 working days and may vary depending on the contents. However, it may take more than 1 month in some cases; when the applicant is requested to submit additional documents or when it is necessary to refer the documents to the Ministry of Foreign Affairs of Japan (in Tokyo) for further examination. 
(2)  We do not have expedited services. You must take the visa processing time into account.
(3)  After completion of visa application process, the results will be notified to the applicants at the consular counter of the embassy. (Pick-up date will be written on the Visa Application Receipt)
(4)  All documents submitted excluding the passport will not be returned.
(5)  Required documents submitted should be original documents (Certificate of employment, Business trip order, etc).  If you need to keep any of the original documents, please bring the original plus a copy.
(6)  All required documents should be valid at the time of visa application, and submitted within 3 months from the date of issue.
(7)  Validity of visa is 3 months from the date of issue and is not extendable. Therefore, we will not accept any visa applications more than 3 months before your scheduled departure date.
(8)  The following applicants are eligible to apply for a visa:
       - Finnish nationals
       - Foreign nationals residing in Finland with resident permit
      Applications of foreign nationals residing in other countries are NOT accepted.
 

Visa Related Service Hours

 
 
    Submission of Visa Application/    
Pick-up Visa and Passport 
 
 
       June-August: 9:00-12:00       
                   13.30-16:00
     
  September-May: 9:30-12:00  
                          13:30-16:30      
   
              Monday - Friday             
         (except closed days)           
 
  Visa Information Hotline 
   + 358-753263777
 
  24 hours  365 days 












 

Procedure

1)  After collecting all required documents designated based on each visa categories, please send application documents to take pre-check by email (visa-apply<at>hk.mofa.go.jp). Please refrain from contacting us by telephone. You will get an appointment after pre-check in an e-mail.

2)  After getting an appointment, you can apply for your visa at the embassy. Please prepare all documents in A4 size and bring physical visa application documents and the physical photograph.  Please do not staple documents.

3)  If you send your substitute to the embassy, the substitute must submit the Power of Attorney with applicant’s physical signature. 
     
You can also apply for your visa by registered mail, but we do not bear any responsibility on the way of the transportation by mail.
 
4)  After 5 working days (excluding your application day), you can receive your visa and passport at the embassy. You need to bring and submit “Visa Application Receipt”.
     If you send your proxy to the embassy, the proxy must submit “Visa Application Receipt” and substitute’ ID issued by Finnish authorities.
     A visa fee must be paid in exchange for the visa issued.
 

Fee

Please refer to this page.
Please note that the embassy can accept only cash payment in euro and you must bring the exact amount money. Broken bills are not accepted.