HOW TO APPLY

General

The following applicants are eligible to apply for a visa:
  - Finnish nationals
  - Foreign nationals residing in Finland with resident permit
 Applications of foreign nationals from non-residents in Finland cannot be accepted.
 

Points to Consider

(1)  The visa process takes approximately 5 working days and may vary depending on the contents. However, it may take more than 1 month in some cases; when the applicant is requested to submit additional documents or when it is necessary to refer the documents to the Ministry of Foreign Affairs of Japan (in Tokyo) for further examination. 
(2)  We do not have expedited services. You must take the visa processing time into account.
(3)  After completion of visa application process, the results will be notified to the applicants at the consular counter of the embassy. (Pick-up date will be written on the Visa Application Receipt)
(4)  All documents submitted excluding the passport will not be returned.
(5)  Required documents submitted should be original documents (Certificate of employment, Business trip order, etc).  If you need to keep any of the original documents, please bring the original plus a copy.
(6)  All required documents should be valid at the time of visa application, and submitted within 3 months from the date of issue.
(7)  Validity of visa is 3 months from the date of issue and is not extendable. Therefore, we will not accept any visa applications more than 3 months before your scheduled departure date.
 

Visa Related Service Hours

 

Submission of Visa Application/     Pick-up Visa and Passport	June-August: 9:00-12:00                           13.30-16:00         September-May: 9:30-12:00                             13:30-16:30	Monday - Friday                       (except closed days)
Visa Information Hotline     + 358-753263777	24 hours	365 days

 

Procedure

1) After collecting all required documents for your “Visa Categories”, please send all documents to take precheck by email (visa-apply<at>hk.mofa.go.jp). The attachments that exceed 10 MB in size cannot be received by e-mail. If you will not receive a reply from us, please check the size of the attachment and resend it. Please refrain from contacting us by telephone. You will get an appointment after precheck in an email.

2) Please submit all the required documents at the Consular Section in person with your appointment. Documents must be printed in A4 size and please do NOT STAPLE documents. The passport-size photograph must be taken within the last 6 months.

3) If you send your proxy to the embassy, the proxy must submit the Power of Attorney with applicant’s physical signature. 
    You can also apply for your visa by a registered mail, however, we do not bear any responsibility on the way of the transportation by mail. Before you send a registered mail, please do precheck your documents by email (visa-apply<at>hk.mofa.go.jp). When your sent registered mail arrives at the post office, please inform us your registration number by email (visa-apply<at>hk.mofa.go.jp).
 
4) After you submit all required documents, you will receive “Visa Application Receipt “ at the Consular Section. If you send your application by a registered mail, you will receive it by email. Please read the “Visa Application Receipt “carefully. 

5) When your visa has been approved, please submit the original "Visa Application Receipt” at the Consular Section. If you send your proxy to the embassy, the proxy must submit the original "Visa Application Receipt” and additionally proxy´ID issued by Finnish authorities.
     
 

Fee

The visa fee must be paid in exchange for the visa issued.
Please refer to this page. Please note that the embassy can accept only cash payment in euro and you must bring the exact amount money. Broken bills are not accepted.